What this site does with your data.

The contact form asks for your name, email address, organisation, the subject of your enquiry and your message. The membership application (below) asks for more, and says so.

Separately, we measure traffic: pages viewed, approximate location at city level, device type and how you arrived. This is aggregate and is not used to identify you.

Form submissions are used for one purpose: so the chapter can answer you. We do not add enquirers to a mailing list, and we do not sell, rent or share the contents of an enquiry with anyone outside FIABCI-India.

Traffic measurement tells us which pages are worth keeping and which are not.

Enquiries are relayed to the chapter's mailbox by ZeptoMail, a transactional email service operated by Zoho. The site itself is served by Cloudflare, which also handles the request logs any web host keeps.

Traffic measurement is Google Analytics 4. It sets cookies in your browser. If you would rather not be counted, any browser-level tracking protection, an ad blocker, or Google's own opt-out add-on will stop it, and the site works identically either way.

Enquiry emails are kept in the chapter's mailbox for as long as the correspondence is live, and then archived as ordinary business correspondence. Analytics data is retained on Google's default schedule.

Write to the chapter at any time to ask what we hold about you, to correct it, or to have it deleted. We will act on the request.

What we collect: your name, company, addresses, phone numbers and email; your PAN; your GSTIN where the category needs one; your date of birth for Young Member only; and the documents you upload (photograph, PAN card, GST certificate, company registration). Card and bank details are entered on HDFC's payment page, never on this site.

Why: to assess your application, administer your membership, and keep the records the FIABCI federation expects of a national chapter. We do not use it for anything else.

Who sees it: the chapter's administrators, the Membership Committee and the Governing Board. It is processed on our behalf by Convex (storage and database), HDFC Bank's SmartGateway (payment) and ZeptoMail (email). It is not sold or shared further.

How long: if an application is declined or withdrawn, its documents and identity details (PAN, date of birth, addresses, phone numbers, GSTIN) are deleted after 180 days; we keep only the reference, category, status, dates and the decision. Drafts left untouched for 180 days are deleted the same way. For members, we keep the record while you are a member, and payment records for as long as the law requires.

Your rights: you can ask to see what we hold, correct it, have it erased, or withdraw your consent, and you can complain to the Data Protection Board of India. Erasure of a member's record is subject to the legal retention of payment records.

Requests and grievances: write to managerfiabciindia@gmail.com. We will reply and act on it.

What we collect: your title, name, email, phone (with country code), organisation, position, profession, country, category and the chapter or institution you declare; your EU VAT number if you give one; your preferred FIABCI language, mother tongue and meal preference; the names of accompanying persons; and when you accepted the registration declarations, including the permission to photograph and film you at the Summit. Card and bank details are entered on HDFC's payment page, never on this site.

Visa invitation letter: if you ask for one, we also collect the details on your passport and a copy of it. The copy is seen only by chapter staff, each view is logged, and it is deleted 90 days after the Summit ends, or sooner if the registration is cancelled.

The /attend ad page asks for your name, email and phone, and records which advertisement brought you (UTM tags and click IDs). It is used to follow up about the Summit and to measure the ads, and for nothing else.

Networking is opt-in and off by default. If you turn it on you give a short profile (title, what you offer and seek, optionally a photo). Only other delegates who have also opted in can see it; we store the time you consented. Your email and phone are shared only with people you agree to meet. Turn it off at any time and your profile is hidden. Profiles and photos are deleted 90 days after the Summit ends, together with passport copies.

Who processes it: Convex (storage and database), HDFC Bank's SmartGateway (payment) and ZeptoMail (email). It is not sold or shared further.

fiabci-india.com is operated by FIABCI-India, the national chapter. fiabci.org is operated separately by the federation in Paris and has its own privacy policy — following a link from here takes you into their remit, not ours.